Fixed Assets is an optional add-on that keeps your company’s property, plant, and equipment in one register: cost, useful life, location, assignment, and net book value. You run monthly straight-line depreciation, record sales or write-offs, print asset tags, and see the figures on the trial balance and balance sheet.
It is separate from inventory stock. You can add it with Invoice Builder, or buy it on its own. Default categories cover Land, Buildings, Vehicles, Computers, Furniture, Office equipment, Machinery, Electrical, Tools, and Other. Land is not depreciated. You can add your own categories.
Dashboard
- Totals for active, fully depreciated, and disposed assets
- Reminders overdue or due within 7 days (service, insurance, and similar)
Asset register
- Add one asset, or bulk-create several identical items with sequential codes
- Automatic codes in the form category / purchase YYMM / serial (example 01/2609/0001), or enter a unique code yourself
- Optional asset tag number (printed on the sticker)
- Photo at create; bulk copies it to every generated item; replace later on one asset
- Supplier, invoice number, serial number, location, assigned to, notes
- Opening accumulated depreciation for assets already in use
- Status: Active (NBV above residual), Fully depreciated, Disposed
- Excel import with a downloadable template (name, category, purchase date, purchase cost)
Categories, locations & upkeep
- Two-digit category numbers used in asset codes; useful life and residual % per category
- Location, Assign to, and Supplier lists in Settings
- Location and assignment history whenever either field changes
- Reminders (date + description) and a maintenance log (date, description, service provider, amount)
Asset labels
- Select assets and print A4 tags
- Layout: 8 (2×4), 12 (3×4), or custom (1–6 columns, 1–12 rows)
- Your own heading and extra line on every tag
Depreciation
- Monthly straight-line: (cost − residual) ÷ months
- Full month in the purchase month, even if bought mid-month
- Preview, then Post; posted months are locked
- Unpost only if no later month exists and the asset is not disposed
- Depreciation stops after disposal
Disposals
- Types: sold, scrapped, lost, donated
- Date, proceeds, and notes
- Gain/loss from proceeds vs net book value
- Status set to Disposed only through this wizard
Reports & accounting
- Print or CSV: register, depreciation, category, location, summary, disposals, assignment and location log, due to fully depreciate this FY, assigned-to
- Each asset listed separately (not grouped)
- Trial balance and balance sheet show cost, accumulated depreciation, period depreciation, and disposal gain/loss
Settings & access
- Financial-year start month (default April), residual %, and capitalization warning threshold
- Location slots follow the plan (free locations plus extras purchased on Billing)
- Separate staff permissions: view, add/edit, depreciate, dispose, reports
Can be purchased without Invoice Builder. Fixed assets are not inventory stock — do not mix the two.
Ready to add Fixed Assets?
Pay only for the modules you use. We will help you pick a plan and go live.