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MyInvoice.LK

MyInvoice.LK

Confidential commercial proposal

Commercial proposal

MyInvoice.LK

MyInvoice.LK — executive summary, module descriptions, and live prices. Pay only for the modules you use.

Developed by Real Business Solutions Over 20 years’ experience building software for the private and government sectors.

About the company

Executive summary

MyInvoice.LK is modular business software for Sri Lankan companies. You print professional invoices and quotations — VAT and non-VAT — then add only the modules you need.

MyInvoice.LK is developed by Real Business Solutions, a Sri Lankan technology and business-solutions company with over 20 years of experience delivering software to organisations in the private and government sectors. Many customers have relied on our systems for more than a decade.

Our strength is combining accounting, finance, computer science, and information technology so the software is practical on the shop floor and useful for the accountant. Technology should make business simpler, smarter, and more efficient — with reliability, usability, and long-term value.

You subscribe monthly for the modules you select. A one-time setup and training fee may apply per module. Eligible plans include a 7-day free trial. Your business owns its records; other companies cannot see them. We do not sell your data.

This proposal describes each module, then lists live prices so you can tick what you need and print or share a quote.

Who we serve

  • Contractors, consultants, salons, and freelance professionals
  • Shops, distributors, and retail counters
  • VAT-registered businesses and their accountants
  • Guest houses and small hotels
  • Phone, computer, and electronics repair centres
  • Solar, aluminium/glass, interior, and technical project teams

Leadership

Nirosh Manjula Ranathunga

CEO & Software Engineer

  • B.Com (Special) — University of Kelaniya
  • Postgraduate Diploma in IT — University of Peradeniya
  • MSc in Computer Science — University of Peradeniya (Reading)

Real Business Solutions · +94 77 239 7197

Track record

Our government & private sector projects

With over 20 years of experience in software development and business solutions, Real Business Solutions has successfully delivered software systems for both government institutions and private-sector organizations.

Our projects range from province-wide government management systems to specialized financial, monitoring, training, investment, and business management solutions.

1. Department of Provincial Revenue — North Central Province

We have developed and implemented the Revenue Management Information System (RMIS) for the Department of Provincial Revenue of the North Central Province.

The system supports the management and administration of multiple revenue streams collected by the Provincial Department. It helps government officers manage revenue information efficiently while improving transparency, accuracy, monitoring, and reporting.

Revenue streams include

  • Stamp Duty
  • Mineral Tax
  • Drugs and Chemicals Tax
  • Pawn Broker Tax
  • Court Fines
  • Other provincial revenue collections

Key functions

  • Revenue assessment and collection management
  • Taxpayer and transaction management
  • Payment recording and monitoring
  • Revenue reporting and analysis
  • Department-level and institutional reporting
  • Payment status monitoring
  • Revenue reconciliation
  • Receipt and payment documentation
  • Online payment-related workflows
  • Management information reports for decision-making
  • Centralized revenue information management

Separate access and management environments for Local Government Agencies, so each institution works according to its responsibilities and permissions.

An online PaySlip facility for Stamp Duty payments, so users can generate payment slips electronically.

rmis.nc.gov.lk

2. Development Plan Monitoring System (DPMS)

The Development Plan Monitoring System (DPMS) is a province-wide system developed for the North Central Province to monitor development projects implemented by government ministries and departments.

It gives government management a clear picture of development programs across ministries and departments, and supports better monitoring, reporting, coordination, and decision-making.

The platform monitors

  • Construction projects
  • Procurement projects
  • Physical progress
  • Financial progress
  • Project implementation
  • Project targets and achievements
  • Expenditure monitoring
  • Progress reporting

dpms.nc.gov.lk

3. Training Management System

We developed a Training Management System to manage training programs conducted across the ministries and departments of the North Central Province.

The system helps government organizations keep organized training records and obtain useful information about training activities across the province.

Complete training lifecycle

  • Training program planning
  • Training program registration
  • Participant management
  • Training schedules
  • Resource-person management
  • Attendance management
  • Training records
  • Department-wise training information
  • Training reports
  • Historical training data

4. LankaStockPortfolio

LankaStockPortfolio is a specialized online platform developed for investors in the Colombo Stock Exchange (CSE). It helps investors manage and monitor their investment portfolios in one place.

Key capabilities

  • Share portfolio management
  • Buy and sell transaction recording
  • Portfolio valuation
  • Profit and loss analysis
  • Investment performance monitoring
  • Dividend tracking
  • Corporate actions
  • Stock and sector analysis
  • Return on investment analysis
  • Portfolio history and reporting

lankastockportfolio.com

5. More than 300 private-sector projects

In addition to our government-sector projects, Real Business Solutions has successfully completed more than 300 software and business solution projects for private-sector organizations.

Our long-term relationships with many customers demonstrate our commitment to building reliable, practical, and sustainable software solutions that continue to support businesses over many years.

Industries and solutions

  • Accounting and financial management
  • Inventory management
  • Point-of-sale systems
  • Invoicing and billing
  • Payroll and HR management
  • Manufacturing
  • Trading and distribution
  • Retail businesses
  • Service businesses
  • Project management
  • Business reporting and MIS
  • Customized business applications
  • Industry-specific software solutions

From province-wide government information systems to specialized business applications, our experience covers both large-scale institutional systems and practical solutions for individual businesses.

Our focus is not simply on developing software, but on understanding the business or organizational requirement, transforming it into an effective technology solution, and providing long-term value to the customer.

Real Business Solutions — Bridging Business and Technology.

Product

Modules in MyInvoice.LK

These are the modules in MyInvoice.LK, including Dashboard, Advanced Accounting, Cheque Printer, VAT invoices from Excel, and Payroll. Choose one Invoice Builder or Inventory base, then add only what your business needs. Prices for Invoice Builder add-ons follow in the next section.

1

Base plan — choose one

Invoice Builder

The core of MyInvoice.LK. Create and print invoices and quotations line by line, share PDF or a link by email or WhatsApp, and run POS at the counter. VAT and non-VAT documents are both included; you do not need the VAT Schedules add-on to print a VAT invoice.

  • Professional A4 invoices and quotations with logo, signature, terms, and bank details
  • VAT and non-VAT styles; TIN / VAT registration on the document when configured
  • POS counter sales, 80 mm receipts, payment splits (cash, card, credit, bank, cheque)
  • Customers, product lines (typed or from catalog), drafts, confirm, email, and print
  • PIN users so cashiers work without the owner password

Tiers: Free (5 invoices per calendar month), Standard (50 per month, quotations and templates), Unlimited. Monthly caps count VAT and non-VAT invoices together.

2

Included with an active MyInvoice workspace

Dashboard

After you sign in, the Business Dashboard is home. KPI cards, the Business modules menu, and shortcuts let owners and PIN users open only what their plan and permissions allow.

  • KPI cards for sales, purchases, receivables, and related totals
  • Business modules menu (and mobile menu) grouped by Invoice Print, accounting, inventory, VAT, and more
  • Quick Start Guide, All Settings, and Invoice Layouts for owners
  • Daily summary and Income Statement from Reports / finance
  • PIN users and an optional feature lock for reports, VAT schedules, and settings

Included with any active MyInvoice subscription. What you see on the dashboard depends on the modules you purchase and each employee’s allowed menu.

3

Base plan — alternative to Invoice Builder alone

Inventory & POS

Unlimited invoicing plus a product catalog, stock on hand, purchase orders, stock adjustments, and counter POS. Choose hosted data (we look after hosting) or self-hosted (you manage hosting and backups).

  • Product catalog with codes, prices, costs, categories, and optional images
  • Stock levels, adjustments, verification, and stock reports
  • Purchase orders and purchase invoices linked to stock
  • POS with hold bills, price tiers, and 80 mm receipts
  • Reorder quantities from sales trends to reduce overstock

Pick Inventory (hosted) or Inventory (self-hosted). Includes Invoice Builder features (unlimited VAT and non-VAT invoices).

4

Optional add-on

VAT Schedules

IRD Schedule 1 (sales) and Schedule 2 (purchases) for your accountant. This module does not print invoices. Print VAT invoices from Invoice Builder; confirmed VAT sales can feed Schedule 1 when this add-on is active.

  • VAT Schedule 1 from confirmed VAT invoices
  • VAT Schedule 2 from purchases (and manual lines where needed)
  • Export Excel and CSV to share with your accountant
  • Optional accountant share link

Buy Invoice Builder to print VAT invoices. Buy VAT Schedules when you need IRD reporting.

5

Optional feature — high-volume VAT printing

VAT invoices from Excel

Create and print confirmed VAT invoices from an Excel sheet instead of typing each invoice in Invoice Builder. Rows with the same temporary invoice number become one invoice. Customers are matched by TIN. A product catalog is not required. VAT Schedules reporting is included with this feature.

  • Upload a spreadsheet: customer TIN, temporary invoice no, qty, price, and discount (% or amount)
  • Same Temp Inv no groups lines into one VAT invoice; amount is qty × price − discount
  • Pricing options: show SSCL separately, and/or treat Excel Price as already including VAT and SSCL
  • Create, print, and email the batch after upload
  • IRD Schedule 1 & 2 are included so the accountant can export after the invoices are confirmed

Requires Invoice Builder VAT printing. This feature is enabled for eligible customers (contact us if it is not listed in the price tables). Monthly invoice caps still count these invoices.

6

Optional add-on

Debt Management (Receivables)

See who still owes you. Track credit sales, collections, ageing, and cheques without a separate spreadsheet.

  • PD cheques and RTN cheques
  • Collection entry and debt ageing / collected ageing
  • Sales-person and city-wise outstanding
  • Customer ledgers and receivable totals on invoice PDFs

Can be purchased without Invoice Builder. Pairs well with Invoice Builder so invoices show outstanding balances.

7

Optional add-on

Creditor Management (Payables)

Supplier bills, payment allocation, and what you still owe — ageing, cheques, and a supplier ledger in one place. Cheques issued to suppliers can be printed on bank stock with the Windows Cheque Printer.

  • Supplier purchase invoices and payment allocation
  • Payable ageing and payment plans
  • Cheque scheduling, issued-cheque reports, and payee name for the cheque printer
  • Supplier ledger and payment reports

Can be purchased without Invoice Builder. VAT on purchase invoices can update Schedule 2 when VAT Schedules is also active. Pair with Cheque Printer to print supplier cheques.

8

Optional add-on

Fixed Assets

Keep the asset register, useful life, and book value in one system. Run monthly straight-line depreciation and record disposals.

  • Asset register and categories
  • Locations (a free allowance; extra locations billed like extra PIN users)
  • Monthly straight-line depreciation
  • Disposals and Fixed Assets reports

Can be purchased without Invoice Builder.

9

Optional add-on

Basic Accounting

A simple cash book with expense and payment vouchers and other income — enough for many SMEs to see cash movement and monthly profit alongside invoices.

  • Cash book with opening and closing balance
  • Expense / payment vouchers (A5 print)
  • Other income receipts
  • Debtor cash collections and creditor cash payments post to the cash book when those modules are active

Can be purchased without Invoice Builder.

10

Workspace — Debtors, Creditors, ledgers, and financial statements

Advanced Accounting

Advanced Accounting is the finance side of MyInvoice.LK: who owes you, whom you owe, ledgers, issued cheques, a live chart of accounts, non-trade debtors/creditors, and year-end statements. Debtor and creditor tools need their add-ons; financial statements are available with an active subscription.

  • Debtor management, collections, ageing, and PD / RTN cheques (Debt Management add-on)
  • Creditor management, supplier payments, payable ageing, and issued-cheque register (Creditor Management add-on)
  • Cheque print layouts for the Windows cheque printer (with Creditors or Basic Accounting)
  • Ledgers for customers, suppliers, and expense categories
  • Chart of accounts listing live cash, banks, debtors, creditors, expenses, and non-trade accounts
  • Non-trade debtors and creditors with optional opening balance posted to Equity / Capital
  • Financial statements for the financial year: Income Statement, Trial Balance, and Balance Sheet

Add Debt Management and/or Creditor Management for receivables and payables. Basic Accounting posts cash collections and payments to the cash book. Financial statements and the chart of accounts open from the dashboard when your subscription is active.

11

Companion Windows app — creditors and expenses

Cheque Printer

Print cheques issued for creditors (supplier payments) and for expenses onto Sri Lankan bank cheque stock. The Windows app fills payee, date, and amount on a blank leaf, then saves the physical cheque number back to Issued Cheques, ledgers, and reports.

  • Creditor cheques: payee from supplier “Cheques to be written” (or the supplier name if that field is blank)
  • Expense cheques: payee from the payment voucher “Cheques to be written” (or Paid to). Cash cheques print CASH
  • Crossing options: A/C PAYEE ONLY (slant), A/C PAYEE ONLY (horizontal), general cross (two lines only), or no crossing
  • Per-bank layouts (millimetre X/Y) for date, payee, amount in words, amount in figures, crossing, and signing seals
  • Standard leaf 178 × 89 mm; signature and MICR bands are keep-out so they are not overprinted
  • Print offset X/Y if the printer sits slightly off the printed boxes; reprint issued cheques by date; each print is stored in the website print log
  • Cheque writing instructions (bank, crossing, no cash, etc.) appear as a hint in the app — they are not printed on the leaf

Requires Basic Accounting (expense cheques) and/or Creditor Management (supplier cheques). Download from myinvoice.lk/cheque-printer. Not billed as a separate Invoice Builder add-on in the tick list unless listed in live prices.

12

Optional add-on

Sales Orders

Let customers place orders through a portal. You accept, dispatch, and print packing labels using your existing customers and products.

  • Customer order portal (separate order login)
  • Product catalog for ordering
  • Pending → Accepted → Dispatched workflow
  • Packing labels

Uses your existing customers and products.

13

Optional add-on

Label Printing

Maintain a product list for the Windows barcode printer application. Upload code, name, price, and cost from Excel. Labels print in the desktop software at exact millimetres.

  • Product list for barcode stickers
  • Excel upload of code, name, price, and cost
  • Prints from the Windows barcode application (not from the browser invoice screen)

Can be purchased without Invoice Builder. No free trial on this add-on.

14

Optional add-on

Repair Order Management

Job intake to invoice for phone, computer, and electronics service centres. Track each repair from drop-off through to billing.

  • Repair job cards and status
  • Customer and device details on the job
  • Link the completed job to an invoice

Invoice Builder is required to bill the customer from a repair job.

15

Optional add-on

Construction & Technical Projects

Quotation-to-completion control for solar EPC, aluminium and glass partitioning, interior fit-out, and similar contract works. Track materials, site expenses, advances, and staged invoicing.

  • Project from quotation through completion
  • Materials, site expenses, and advances
  • Staged project invoicing

Requires Invoice Builder with quotations (Standard, Unlimited, or Inventory).

16

Optional add-on — choose one room band

Hotel reservations

Room calendar, reservations, check-in, guest folio, and advance receipts for guest houses and small hotels. Choose a plan by how many rooms you list.

  • Room catalog sized to your band (1–5, 6–10, 11–20, or 21–50 rooms)
  • Reservation calendar, pending bookings, check-in, and staying guest book
  • Guest folio and advance receipts

Add Invoice Builder when you need full billing, POS, or VAT invoices for the stay.

17

Companion product — pr.myinvoice.lk

Payroll

MyInvoice Payroll is a simple, fast, and affordable way to prepare employee salaries in line with Labour Department recommendations. It is a companion workspace (pr.myinvoice.lk), billed separately from Invoice Builder modules.

  • Allowances and deductions by department, position, or selected employees
  • Employee loans and salary advances, EPF, ETF, and other salary deductions
  • Working hours, shifts, normal hours, and overtime — including per-employee rules if needed
  • Attendance from fingerprint / time-machine Excel, daily entry, or a monthly total
  • Salary adjustments and corrections to attendance or OT
  • Employee pay slips and payroll reports
  • Bank salary transfer Excel for paying wages through the bank

Start from myinvoice.lk/payroll. Public pricing starts from Rs 2,000 per month. Not billed as an Invoice Builder add-on in this proposal’s tick list.

How pricing works

  1. Choose one base — Free / Standard / Unlimited Invoice Builder, or Inventory (hosted or self-hosted).
  2. Add optional modules — VAT Schedules, VAT invoices from Excel, Debtors, Creditors, Fixed Assets, Basic Accounting, Sales Orders, Barcode, Repair, Projects, Hotel. Dashboard and Advanced Accounting (financial statements, ledgers) are part of the MyInvoice workspace.
  3. Monthly subscription is the sum of selected modules. A one-time setup & training fee may apply per module (shown below; Rs 0 = Free). Setup is initial training and support; monthly covers hosting, maintenance, and future improvements.
  4. 7-day free trial is available on registration for eligible plans. Extra PIN users may be charged per the plan’s additional-user rate.
  5. Cheque Printer is the Windows app for printing creditor and expense cheques onto Sri Lankan bank stock (needs Basic Accounting and/or Creditor Management). Download from myinvoice.lk/cheque-printer.
  6. VAT invoices from Excel is for high-volume VAT printing from a spreadsheet (VAT Schedules included). Ask us to enable it if it is not listed in the price tables.
  7. Payroll is a companion product at pr.myinvoice.lk (from Rs 2,000 / month on the public Payroll page). It is billed separately from the Invoice Builder modules below.

Prices below are from the live MyInvoice.LK catalog (rounded to nearest Rs 50 for presentation). Valid as of 27 Oct 2026.

1. Invoice Builder (choose one base)

Core invoicing and quotations. Pick one base plan for your business volume.

Module Monthly Setup
VAT / None VAT Invoice Builder — Unlimited

Unlimited invoices (VAT and non-VAT), quotations, and templates — for growing teams and higher document volume.

 Rs 2,000 Rs 5,000
Inventory Management (hosted)

Unlimited invoicing plus product catalog, stock, adjustments, purchase orders, and POS — data hosted for you.

 Rs 4,500 Rs 12,500

2. Optional add-ons

Add only what you need. Most add-ons work with any Invoice Builder base (notes below).

Module Monthly Setup
VAT Schedules

IRD Schedule 1 & 2 reporting/export for your accountant. Invoice printing is not included — use Invoice Builder to print VAT and non-VAT invoices.

 Rs 2,000 Rs 5,000
Debt Management (Receivables)

Track who owes you: PD/RTN cheques, collections, aging, sales-person & city outstanding, and customer ledgers.

 Rs 2,000 Rs 5,000
Creditor Management (Payables)

Supplier purchase invoices, payment allocation, payable aging, cheque scheduling, supplier ledger, and cheque-printer payee names.

 Rs 2,500 Rs 5,000
Fixed Assets

Asset register, categories, monthly straight-line depreciation, disposals, and reports. Can be purchased without Invoice Builder.

 Rs 1,500 Rs 5,000
Basic Accounting

Cash book, expense/payment vouchers, and other income. Expense cheques can be printed with the Windows Cheque Printer.

 Rs 2,000 Rs 5,000
Sales Orders

Customer order portal, Pending → Accepted → Dispatched workflow, using your existing customers and products. Packing labels is a separate optional plan.

 Rs 5,000 Rs 7,500
Barcode printing

Product list for the Windows barcode printer. Excel upload of code, name, price, and cost. Independent of Inventory and Packing labels; can be purchased alone.

 Rs 2,000 Rs 5,000
Packing labels

Retail packing labels for the Windows packing-label printer. Independent of Inventory and Barcode printing; can be purchased alone. Label Printing menu unlocks with either plan.

 Rs 2,000 Rs 5,000
Repair Order Management

Repair job intake to invoice for phone, computer, and electronics service centres. Pair with Invoice Builder to bill customers.

 Rs 2,000 Rs 5,000
Construction & Technical Projects

Quotation-to-completion control for solar, aluminium/glass, interior, and fit-out projects — materials, advances, and staged invoicing.

 Rs 4,500 Rs 7,500

3. Hotel reservations (choose one room band)

Room calendar, reservations, check-in, guest folio, and advances. Pair with Invoice Builder when you need full billing / POS.

Module Monthly Setup
Hotel Reservation Plan (1-5 Rooms)

Hotel / guest-house reservations for 1–5 rooms: calendar, stay status, folio, and advance receipts.

 Rs 2,500 Rs 5,000
Hotel Reservation Plan (6-10 Rooms)

Same hotel reservation suite sized for 6–10 rooms.

 Rs 3,750 Rs 5,000
Hotel Reservation Plan (11-20 Rooms)

Same hotel reservation suite sized for 11–20 rooms.

 Rs 7,500 Rs 5,000
Hotel Reservation Plan (21-50 Rooms)

Same hotel reservation suite sized for 21–50 rooms.

 Rs 12,500 Rs 5,000